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African universities databases. are ignoring a rich, invaluable resource: their alumni

Universities across africa are sitting on – and ignoring – a potential gold mine: their graduates. research from the global North, where tracking and keeping in touch with alumni is common practice for universities, shows that this reaps huge benefits. alumni pledges sometimes give money to their alma mater annually. Others use their influence in particu- lar industries or business circles to convince others to donate.
The situation is very different in african countries. a recent study by the Consortium for advanced research Training in africa (CarTa) paints a gloomy picture of the state of alumni and career tracking in Ethiopia, Kenya, Uganda, Nigeria and Malawi. CarTa aims to build a vibrant, productive african acad- emy and a critical mass of effective researchers.
Our study found that universities in these countries have a dearth of consistent, systematic mechanisms for tracking their graduates. They don’t know where their gradu- ates go, what they’re doing or how they’re using their training and skills. Nor do they know what advice their alumni might have to improve their alma maters. They have limited knowledge about who might be a position to fund raise or mobilise others to donate.
These findings, and feedback from african universities that are tracking their graduates, suggest that there’s an important gap to be filled. if universities create large, comprehensive alumni databases, these could be mined to improve individual institutions’ work and decision making. it could also feed into higher education policies at national level.

Tracking is rare

We obtained data from 57 higher education officers in 15 universities in africa; 139 alumni, funding agen- cies and national education regulato-

 

ry bodies were also part of this study. Using questionnaires and interviews, we discovered that fewer than half the universities we surveyed tracked their graduates. Overall, only 27% of alumni we interviewed said they were being tracked and contacted by their alma mater. in most cases, the tracking was being done by uni- versities they’d attended outside the continent where many had pursued postgraduate studies.

What’s especially important to note here is that nearly two thirds of the alumni we surveyed said they were willing to be tracked by their alma  maters.  This   suggests   that a lot of willing participants who might provide useful data are being neglected by universities.

Those universities which do keep up with their graduates tend not to be using very sophisticated systems. a lot of this tracking is paper-based: questionnaires are sent via phys- ical mail. Of course, not everyone responds; things get lost in the mail or people move houses. This leaves huge gaps.

Still, the universities that said they tracked alumni underscored the importance of the exercise. They said alumni provided invaluable feedback about developing or revising curricu- la; they were also able to help institu- tions measure their impact in society. and they helped to mobilise resources through personal contri- butions, linking universities with corporate entities, and organising or participating in funding raising events. This last point might be espe- cially useful as government funding to higher education dwindles in sev- eral african countries. Student tui- tion alone cannot fill the gaps left by under-funding; alternative revenue streams are crucial.

Filling the gaps

So how can universities harness the power of their alumni? For starters, universities need to understand what works – and what doesn’t – when establishing contact with graduates. in our study, alumni said they were most likely to reply to ques- tions and requests for assistance sent

to them online.

Mobile phones were the most popular form of communication fol- lowed by emails, and then paper- based surveys. Text messages and social media platforms like Facebook would also be useful.

There’s also an opportunity for an organisation – not a university or even necessarily a company in the higher education space – to estab- lish a centralised alumni and career tracker.

The university employees we spoke to said they’d prefer to sub- scribe to a common provider rather than developing individual institu- tional databases.

Whatever approach  is  cho- sen, the evidence from  our  study  is clear: africa’s universities must start connecting and working with their alumni rather than losing track of these genuinely valuable human resources.